The Academy, Terms & Conditions

The following are the Terms and Conditions relating to the Academy

1. Definitions:

In these terms and conditions, the following expressions shall have the meanings set out

below:

(a) Academy means Aura-Soma Education Systems Limited

(b) deposit means the deposit specified on the course particulars page of this website.

(c) delegate(s) means the person who has completed the course booking process, paid the course fees & attends the course;

(d) course means the conference/exhibition organised by The Academy upon which the delegate has been accepted to participate;

(e) teacher means the teacher of the course;

(f) course fee means the total sum payable by the delegate to participate in the course.

2. Acknowledgement of Nature of Course:

(a) the delegate acknowledges and accepts that the course is designed to be primarily of educational benefit and not traditional package holiday where timetables, itineraries and arrangements are clearly defined in advance. Flexibility of course timetables, itineraries and arrangements should not only be anticipated but expected. In agreeing to join and participate in a course the delegate agrees to accept this flexibility and to be prepared for variation which may arise with little or no prior notice, and acknowledges the right of The Academy to make alterations and variations which shall not be regarded as a cancellation for the purposes of paragraph 6 of these conditions.

(b) the Academy reserves the right to vary, alter, change the dates of departure and return for the course, the schedule and itinerary of the course, the means of transport for the course, the type of accommodation for the course and other services.

(c) the delegate hereby acknowledges and accepts that whilst The Academy aims to safeguard the delegate’s safety, it cannot be held responsible for damage or injury caused by risks of hazards beyond its reasonably foreseeable control.

3. Force Majeure:

The Academy will incur no liability for any loss which a delegate may suffer through cancellation or variation of a course or a flight or flights to or from a course due to free, acts of god, war, terrorism, riot or civil commotion, strikes, quarantine, government or other official intervention or due to any reason whatsoever outside the reasonably foreseeable control of the Academy.

4. Payment:

(a) a non-refundable deposit must be paid by the delegate to The Academy at the time of the delegates application to attend the course. The deposit is accepted as part payment of the course fee and will be returned or refunded only if the booking is not accepted by The Academy.

(b) the delegate agrees to pay the balance of the course fee in accordance with the terms of this booking and in any event no later than 14 days prior to commencement of the course.

(c) failure to pay the balance of the course fee by the due date(s) entitles The Academy to treat the booking as cancelled and retain the deposit. Any payments made by the delegate over and above the deposit shall only be returned at The Academy’s discretion.

(d) after the commencement of the course there can be no refund of the course fee or of any sums paid for services provided during the course but not included in the course fee.

(e) in the event that the delegate wishes to extend the duration of his/her course, payment for the extended period and any other costs shall be made prior to the expiry of the delegate’s original course.

5. Cancellation by Delegate:

(a) cancellation of a booking must be in writing by email to  enquiries@aura-soma-academy.com.The date of cancellation for the purposes of the cancellation provisions below shall be the date of the receipt of the letter of cancellation from the delegate.

(b) if the cancellation is made less than eight weeks before the published start date of the course all monies paid to The Academy by the delegate shall be retained by The Academy.

(c) in view of these strict cancellation provisions The Academy strongly recommends that cancellation insurance is obtained by the delegate at the time of booking and in any event not later than the date when payment of the balance of the course fee is due. The delegate acknowledges the importance of securing such insurance cover.

6. Cancellation by The Academy:

(a) The Academy reserves the right to cancel any course and agrees to inform the delegate in writing to the address supplied by the delegate. If such cancellation is due to circumstances totally within the control of The Academy, The Academy agrees to refund the delegate all monies paid by the delegate towards his/her course fee only and the delegate agrees to accept such refund as being in full and final settlement of all and any of

7. Behaviour:

(a) the delegate agrees to follow all of the course leader’s reasonable instructions.

(b) if the delegate commits any illegal act on the course, or, if in the opinion of the course teacher, the delegate’s behaviour is detrimental to the aims of the course, or The Academy, or the safety or welfare of the other delegates on the course, he/she may require the delegate to leave the course within 24 hours notice and no liability on the part of The Academy shall arise whatsoever.

8. Privacy:

(a) delegates may not record &/or publicise images of the course or other events at Dev Aura by audio, video, photography or other means without the written consent of the Academy

(b) if the Academy consents to the delegate recoding &/or publicising the course or other events at Dev Aura the Academy may impose conditions on publications

(c) the delegate consents to the Academy recording & publicising his/her attendance at the course

9. Compliance with Legal Requirements:

The delegate will comply with all Legislation in the country in which the course is held, visas,

immigration, customs and foreign exchange regulations. In the event of a contravention by a

delegate of the laws in the country in which the course is held the course teacher shall have

the right to require the delegate to leave the course and no liability on the part of The Academy shall arise whatsoever and the delegate will indemnify The Academy in respect of all damage and liability it may incur whether directly or indirectly as a result of breach by the delegate of this condition.

10. Injury, Death etc:

(a) this section covers injury, illness or death while you are participating in the course. The Academy has no direct control over the way its suppliers provide their services but everyone employed or contracted by The Academy or by our suppliers is expected to carry out their duties properly. If they do not carry out their duties properly (or at all) and that fault results in your injury, illness or death, we may make a payment to you.

We will not make any payment if your injury, illness or death was caused by an event or circumstances which the person who caused it could have predicted or avoided even if they had taken all necessary and due care. We will not make any payment if your illness, injury or death was your own fault. If we do make a payment, it will be one you would receive under

English Law in an English court.

(b) The Academy will make such payments for injury, illness or death provided that:

(i) you must tell us and the supplier involved about your injury or illness while you are on the course. You should also write to The Academy at the address given on this Website within one month of coming home from the course to allow us to investigate it properly.

Please include a letter about your injury or illness from your doctor.

(ii) you should transfer to The Academy any rights you have against the supplier or any other person.

(iii) you should co-operate fully with The Academy if The Academy or The Academy’s insurers want to enforce those rights.

(iv) any payment The Academy makes may be limited in accordance with international conventions.

11. Complaints:

If a delegate wishes to make a complaint and/or claim in relation to the course, the delegate agrees to abide by the following procedure:

(a) the delegate will ensure that the matter is first brought to the attention of the course teacher during the course who will seek to resolve the complaint and/or claim and the delegate will give the course teacher a reasonable time within which to resolve the complaint and/or claim before proceeding further.

(b) if due to an unresolved serious complaint the delegate decides to leave the course before its completion, the delegate agrees to provide written evidence of the extent of the complaint to the course leader before departure from the course.

(c) in the event of a claim for compensation the delegate agrees to lodge such a claim with the course leader before the course’s scheduled completion date and to provide written evidence of the extent of the complaint to the course leader.

(d) the delegate agrees that under no circumstances shall The Academy be liable for damages or compensation arising from that part of any claim related to the assessment of inconvenience, discomfort, disappointment or loss of enjoyment.

12. Insurance:

(a) The Delegate agrees to effect personal travel and medical insurance and agrees to be responsible for ensuring that such insurance cover fully meets their personal requirements.

(b) The Delegate acknowledges the importance of insurance provision in respect of their spouse, dependent children and/or relatives and accepts responsibility for assessing their own personal circumstances that they personally deem to be necessary.

(c) The Delegate further agrees to ensure that their insurers are aware of the type of travel and work to be undertaken during the Course and accepts the insurance proposal upon such basis.

13. Waiver:

No person save with the express authority in writing of a director of The Academy has authority or is empowered to waive or vary any of these conditions.

14. Brochure Information:

All representations contained in any information published by The Academy relating to the course (other than these terms and conditions) do not form part of the contract between The Academy and the delegate and are hereby expressly excluded. The terms and conditions of the contract between the parties are exclusively set out in these terms and Conditions.

15. Data Protection Consent:.

The Academy uses the information collected on this Website for a variety of purposes, including, but not limited to, running the Website and contacting users. The Academy may use information collected from the delegate to communicate back to the delegate, to update the delegate on products, services and benefits, to contact the delegate for market research or to provide the delegate with marketing information, newsletters, or other information The Academy think would be of particular interest. In addition, if the delegate makes a purchase on the Website, the Academy may send you order and shipping confirmation emails. We will always give you the opportunity to opt out of receiving such Materials.

16. Passport, Visas, Vaccinations, etc:

(a) the delegate must be in possession of a valid passport and all visas, permits and certificates required for the entire duration of the course and it is also recommended that the delegate arranges whatever vaccinations are normally recommended for in the country in which the course is held and if the delegate chooses not to be vaccinated then The

Academy will not accept any liability arising from injuries, death or other losses arising from failure by the delegate to vaccinate himself or herself.

(b) any information given by The Academy about visas, healthcare, vaccinations, climate, clothing, baggage, special equipment and other matters is given in good faith but without liability on the part of The Academy.

17. Booking Conditions:

(a) a contract will exist between the Academy & the delegate when the delegate clicks the ‘Book Now’ box on the website..

(b) The Academy reserves the right to alter course fees and agrees to notify delegates in advance of any such alterations. Course fees are exclusive of all transportation costs to and from each course location.

18. Jurisdiction

Any dispute arising under or in connection with these Terms & Conditions shall be determined under English law by the courts of England and Wales which shall have non exclusive jurisdiction